Administrative Assistant

About Play Like a Girl

Play Like a Girl is a national nonprofit organization dedicated to leveling the playing field for girls in sports and STEM (science, technology, engineering, and mathematics). For over 20 years, we have empowered girls through programs designed to inspire confidence, foster leadership, and develop skills that prepare them for competitive careers in male-dominated fields. We believe in the transformative power of mentorship, teamwork, and education to unlock potential and create a more equitable world for the next generation. Headquartered in Nashville, Tennessee, Play Like a Girl operates remotely with a collaborative, innovative and high-performing team committed to creating scalable solutions that positively impact girls and young women nationwide.

Position Summary

The Administrative Assistant provides critical day‑to‑day support to the CEO and her team, ensuring smooth operations, proactive coordination, and seamless communication across the organization. This is a dynamic, fast‑paced role ideal for a tech‑savvy, highly organized individual with strong communication skills and a passion for our mission. The role is vital to organizational impact and success—serving as a key member of the team who will engage in all areas of our work, including program delivery, fundraising, and operational support. Candidates must be fully equipped with a dedicated home office and quiet workspace, along with a reliable computer, high‑speed internet, and phone. Play Like a Girl will provide basic office supplies such as paper, pens, and printer ink to support this setup.

This is a fully remote role with travel for select meetings, programs, and events. Due to occasional travel for meetings and events, candidates must reside within 20 miles of Nashville International Airport (BNA), have dependable personal transportation, and be able to travel within local commuting distance for Nashville‑area needs.

Travel Requirements: Up to 15%.

Key Responsibilities

Administrative Support

• Provide general administrative assistance to the CEO, staff, and contractors.
• Maintain and manage calendars, schedule meetings, and coordinate travel logistics.
• Draft, proofread, and format correspondence, reports, agendas, and presentations.
• Maintain digital filing systems and ensure accurate recordkeeping across platforms.

Inbox & Communication Management

• Manage email communications for the CEO and general organization inboxes.
• Prioritize and flag action items, respond to routine inquiries, and ensure follow‑through.
• Maintain a professional tone and brand‑aligned voice in all external and internal communications.

Event & Meeting Logistics

• Coordinate logistics for virtual and in‑person meetings, including scheduling, agendas, minutes, and follow‑up.
• Support planning and execution of organizational events, team retreats, board meetings, and special programs.
• Liaise with venues, vendors, speakers, and stakeholders to ensure all logistical details are handled.

Operations & Project Support

• Track project deadlines and deliverables using Asana and other productivity tools.
• Support onboarding processes for new staff, interns, and volunteers.
• Assist in light data entry, expense tracking, and administrative documentation.

Marketing & Digital Communication

• Support scheduling and publishing of content across blog, email, and social media platforms.
• Assist with content creation including graphics, articles, newsletters, and videos (e.g., Instagram Reels, TikToks).
• Use Loom to create internal explainer videos and training clips as needed.

Donor & Sponsorship Support

• Assist with sponsor and donor outreach, stewardship, and fulfillment tracking.
• Prepare thank‑you notes, email follow‑ups, and contribution summaries as needed.

Required Skills & Qualifications

• Associate’s degree in business administration, communications, nonprofit management, secondary education, or a related field.
• Minimum of 3 years of professional experience in administrative support, office management, or a similar role.
• Proficiency with Google Workspace, Microsoft Office, Slack, Asana, Zoom, Loom, and social media platforms.
• Exceptional organizational and time‑management skills with strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently in a hybrid environment and manage multiple responsibilities simultaneously.
• Demonstrated professionalism, discretion, and sound judgment in handling sensitive information.

Preferred Qualifications

• Experience in the nonprofit or education sectors.
• Knowledge of donor or sales management systems like Little Green Light and Dubsado in a nonprofit environment.
• Graphic design or video editing skills for basic social media and marketing content.
• Event planning, project management, or logistics coordination experience.

Pay & Benefits (after 90 days of employment)

• Salary Range: $42,000–$50,000 annually, commensurate with experience.
• Retirement: 403(b) investment account.
• Work Environment: Fully remote role with regular onsite responsibilities and occasional travel.
• Health & Wellness: Monthly stipend for medical, dental, vision, fitness, or mental health services.
• Paid Time Off: Generous PTO package including 12 paid holidays, 4 optional respite days, sick leave, Summer Fridays, and a two-week winter break.
• Tuition Assistance: Eligible for tuition assistance toward completion of a Bachelor’s degree in a STEM field or career‑related certification.
• Professional Growth: Opportunities to engage in mission‑driven work with a fast‑growing national nonprofit.

Career Growth

This role offers clear pathways for career advancement within the organization, with opportunities to assume more responsibilities or move into higher‑level administrative or programmatic roles. Ongoing training and professional development will be provided to enhance skills and support long‑term career growth.

How to Apply

Submit all application materials in a single PDF file. To ensure delivery, submit a copy of the same PDF file via email to [email protected] with the subject line: Administrative Assistant Application – [Your Name]. Include:

• Cover Letter: Your enthusiasm for the mission, your ability to work independently, and how you support executives and teams across programs, fundraising, and operations.
• Resume: Detailing administrative experience, technical skills (Google Workspace, Slack, Asana, Zoom, Loom, social media), and relevant achievements and certifications.
• Assessment (one, single-spaced page): Explain how, in your first 30 days on the job, you would support organizational stability during a period of accelerated growth by managing communication, scheduling, documentation, and cross-team coordination, and outline the tools, timelines, and prioritization strategies you would use.

Applications will be reviewed on a rolling basis, and early submission is encouraged. If selected to move forward, candidates will participate in a two-part interview process that includes a 30-minute introductory interview and a 20-minute live presentation with Q&As.

Equal Opportunity Statement

Play Like a Girl is an equal opportunity employer. We value diversity and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We encourage applications from rural residents, people of color, women, LGBTQ+ individuals, and others from historically marginalized groups.